Purchase orders
The order goes out complete,
and it stays as it went out.
Duckday holds the order you place with a fornitore: your numbering, your purchase conditions, the lines and the totals, on a document that is ready to send. Confirm it and it takes a number nobody can retype and nothing can duplicate.
The order leaves as a finished document.
One page carries the fornitore, the lines, your conditions and the totals. Duckday computes every line total and the document total itself, and what prints is A4 on your letterhead with your Codice Destinatario on it. It also carries the line that asks the fornitore to quote the order number on the fattura, and to keep one fattura to one order.
Nobody types your conditions onto an order again.
Payment terms, delivery times, warranty, how you want to be invoiced: you set them once for the company and every new order takes its own copy of them. Change them in March and the orders you sent in February stay exactly as you sent them. Seven conditions, and none of them retyped.
Your purchase conditions live in one place, and every new order carries its own copy, so changing them tomorrow never rewrites an order you already sent.
Whoever handles the fattura already has the number.
The numero d'ordine is assigned at conferma, in the format you chose, and from that moment it cannot be retyped, renumbered or deleted. It sits on the PDF the fornitore is holding and on the list your amministrazione filters, so when an invoice arrives quoting it, the order is one search away. Duckday does not reconcile the two for you and it does not send the order out for you: what it guarantees is that the number both sides quote is the same one.
It sits inside the purchase cycle you already run.
The fornitore is the same anagrafica your fatture passive are already registered on, and an order can be filed against the commessa it belongs to. While a fattura passiva quotes an order, Duckday refuses to delete that order, and it refuses to delete a fornitore or a commessa an order still depends on. Orders are tagged, filtered, exported and reported next to everything else in the platform.
Open a fornitore and every order you have placed with them is already on the record, with its status and its total.
Everything it does
- Order lifecycleDraft, confirm, cancel and reopen, with duplication, consistency checks and delete-protection safeguards.
- Order numberingNumber issued only on confirmation, custom format with yearly sequence, never reused or reassigned.
- Ready-to-send order PDFA4 PDF with logo, conditions and totals, an invoice-reference clause, preview and a readable filename.
- Purchase conditionsStandard conditions set once, copied onto every order and frozen as they were sent to the supplier.
- Order lines and headerHeader with subject, dates and internal reference; lines with code, quantity, price, VAT and computed totals.
- Orders linked to the supplierThe supplier's file lists its orders and starts a new one pre-addressed, with contact and email filled in.
Questions we actually get asked.
- Can we record goods coming in and close the order?
- No. There is no goods receipt here and no cross-check against the invoice: an order is a bozza, then it is confirmed, and at most it is cancelled. If receiving is the heart of what you need, tell us — this module is built around the document and its numbering, not around the warehouse.
- What if the fornitore invoices three orders on one fattura?
- The order itself asks them not to: the document states that the order number must appear on the invoice and that one invoice may reference one order only. Duckday keeps the link between a fattura passiva and a single order and protects it, but it does not reconcile quantities and does not close an order for you. A supplier who bundles anyway is handled the way you handle it today.
- What happens if we find a mistake after confirming?
- The number, the year and the status stop being editable, and a confirmed order can no longer be deleted. You cancel it and issue a new one; if instead you bring the cancelled one back and confirm it again, it keeps its original number rather than consuming another. Everything on the order that is not the number, the year or the status can still be corrected.
Works with
- Sales invoicingElectronic invoices to the Italian SdI, proformas, numbering series and the payment schedule.
- Purchase cycleSupplier invoices read from their XML, allocated to a job, paid with a real CBI bank file.
- InventoryWho holds what, where it is and what state it is in, with every movement on the record.
Tell us how you work today.
There is nothing to prepare. Half an hour on how your company runs — who tracks the hours, how an invoice comes together, when you find out whether a commessa made money — and we tell you which modules would fix it and what a quote looks like.