Expense claims
One decision reimburses the employee
and rebills the customer.
The nota spese, the rimborso chilometrico and the diaria all live on one row each, booked to the commessa they belong to, so approving one settles both what your company owes the person and what your customer is charged for it.
Every receipt is filed against the commessa it belongs to
Nothing goes into a general pot. A nota spese, a rimborso chilometrico or a diaria is booked to its commessa before it can be sent for approval, and the scontrino travels with the request so the approver sees what they are signing. What you rebill is what you actually spent.
Mileage and diarie are computed, never typed in
A rimborso chilometrico is measured on the real route, starting from the sede di assunzione, at the rate per kilometre your administrator set on that person's own registered vehicle. Where you want it, the daily home-to-office commute comes off before the total, because that part is not reimbursable. A diaria is matched to the destination and the date, at the rate you set for that place, or for that person.
The route is measured leg by leg, always starting from the sede di assunzione, with the non-reimbursable commute deducted before the total.
The receipt is photographed on the spot
The person in trasferta photographs the scontrino and the AI reads it: the merchant, the date and the total come back already filled in, ready to be checked before saving. Their own page shows what they have open, what it is waiting on, and what the month adds up to so far. If they spot a mistake while the request is still pending, they pull it back and fix it.
What you spend reaches an invoice or a cost centre
An approved, billable rimborso flows into the avanzamento of its commessa and becomes its own riga on the fattura attiva, carrying the date and the name of the person who spent it. What you do not rebill still lands on a centro di costo and shows up in the controllo di gestione as the cost it is. And where you run conservazione a norma, the approved scontrini go into the archive with no extra step.
Approved scontrini reach conservazione a norma with no extra step, and the legal esibizione is ready the day somebody asks for it.
Everything it does
- Vehicles and mileage ratesEmployees register vehicles, the admin sets the €/km rate, and the home-to-office commute is deducted.
- Expense claim approvalsApprove or reject with a reason, in bulk or one by one; nobody can approve their own claim.
- Project costing and rebillingEvery claim is booked to a commessa or internal cause and becomes a billable line only once.
- Compliant digital preservationApproved receipts go to certified storage with tracked status and a downloadable exhibition package.
- AI receipt scanningPhotograph the receipt and AI fills in merchant, VAT number, date, total and category.
- Expense claim typesFlat, receipt-based, mileage or hourly per-diem by category, each with its own form.
- Payout queueApproved claims wait in a queue until paid in payroll, then are marked as reimbursed.
- Travel and per-diemPer-diem rates by destination with validity dates, applied to trips automatically.
Questions we actually get asked.
- Can a manager approve their own nota spese?
- Not by default. Approving, rebilling or reimbursing your own rimborso is refused for approvers and administrators alike. The only way round it is an explicit permission granted to a named person, and granting it means their own claims count as approved on submission.
- Do you use the ACI tables for the rimborso chilometrico?
- No. The rate per kilometre is a figure your administrator sets on each registered vehicle, and only an administrator can change it, so where that number comes from stays your decision. The distance is not a decision at all: it is measured on the route, and once a rimborso is approved it keeps the rate it was computed at, so changing the figure next quarter never rewrites last quarter.
- Can we cap what people spend per category, or set a monthly plafond?
- No. There are no per-category ceilings and no monthly plafond: control happens at approval, row by row, with the scontrino in front of the person deciding and a written reason on every rejection. What is settled in advance is the part usually argued over, the diaria and the rate per kilometre, because those come from your own tables rather than from what somebody typed.
Works with
Tell us how you work today.
There is nothing to prepare. Half an hour on how your company runs — who tracks the hours, how an invoice comes together, when you find out whether a commessa made money — and we tell you which modules would fix it and what a quote looks like.