Corporate documents
The certificate that expired
told you first.
DURC, DURF, certifications, insurance policies, chamber filings: the papers the company itself must keep valid live in one register, each with a responsible person and an expiry date. The reminder goes out before the date, on the notice you set, to the people you name, so the renewal is in hand before a tender asks for it.
A register, with a name on every paper.
Each document has a responsible person, its file, and its expiry — or the explicit statement that it has none. The register answers are we in order at a glance, which is the question a bank, an audit or a tender actually asks.
The expiry notifies before it passes.
The warning goes out inside the window you configure, to the people you name, and repeats until the renewal is on the record. Move the date and the reminder moves with it.
Documents by expiry, the ones inside their notice window first.
A signature is asked for on the record.
Where a paper needs signing, the request is a tracked step with its own notification. What was requested, of whom, and when — written down.
Company papers, kept apart from everyone else's.
Employee documents have their deadlines in HR; procedures and quality documents have their approval flow in document control. This register is the company's own papers — the three do not mix, and each notifies its own people.
Three document worlds, each with its own owners and its own deadlines.
Everything it does
- Custom document typesDefine the types you keep - DURC, certifications, policies - grouped into areas, each with its own fields.
- Document validity statusRegister sorted by expiry: each document shows as valid, expiring, expired or explicitly no-expiry.
- Archive and restoreRetire a superseded document from the active register, and bring it back when you need it.
- Version historyEvery uploaded version stays viewable and downloadable; correct or delete a wrong one, never the last.
- Expiry alerts and renewalsAlerts before a document expires; renewals are new versions and scanning pre-fills the data.
Questions we actually get asked.
- Which documents belong here?
- The ones the company itself must keep valid: DURC and DURF, certifications, insurance policies, chamber registrations, filings. Project drawings and procedures belong to document control; an employee's certificate belongs to HR.
- What about a document that never expires?
- It is marked as having no expiry, explicitly — so the register distinguishes never expires from nobody entered the date, which is the difference that matters.
- Who gets the reminders?
- The responsible person and whoever you add, on the notice window you set. The reminder repeats until the renewed document is on the record.
Works with
- Document controlCompany documents with a structured code, a revision history, and a named person on each approval step.
- CredentialsCompany passwords in shared lists, encrypted in a dedicated vault, with every reveal on the security log.
- Car poolThe company fleet with its bookings: who has which vehicle, when it comes back, and never two people on the same van.
Tell us how you work today.
There is nothing to prepare. Half an hour on how your company runs — who tracks the hours, how an invoice comes together, when you find out whether a commessa made money — and we tell you which modules would fix it and what a quote looks like.