Inventory
You know where every laptop,
every drill, every van is.
Inventory holds every laptop, phone, tool and vehicle the company owns, and keeps who is holding it, where it is and what state it is in as three facts that stay in step, so nothing is ever filed into nowhere.
Every asset keeps its own history.
An asset here is not a row in a list. It always has a place, a room at one of your sites, a customer's address or the hands of whoever received it, and a change that would leave it without one is refused. Every real move lands in that asset's history in plain words, and even a piece written off as lost keeps its last known place and its last known holder, which is what an insurer will ask you for.
The deadlines watch themselves.
A rental ending, a warranty running out, a laptop due back: the warning goes out before the date, on the notice you set rather than on a reminder somebody put in a calendar. Move the date and the warning moves with it. A return that settles three things at once sends one message, to the right person, not three.
The notice window is yours to set, and a deadline that moves takes its warning with it.
Your people see what they hold, and nothing else.
One screen shows a person what is in their hands, when each piece is due back, and how to ask for what they are missing without writing an email to anyone. What they do not see is what it cost, who it was bought from or what contract it sits on, because none of that reaches that screen in the first place. They cannot work out who had the same laptop before them either.
The last day comes with its own list.
What a person is holding also shows on their file in the rest of the platform, so the last day of a contract is also the list of what has to come back. Duckday will not let you delete a person who still has something against their name, or a customer who still has your equipment on site. And what you export is the same table you were reading, with values that actually add up in the sheet.
Every name in the company with the number of assets still against it: the offboarding list, without asking anyone.
Everything it does
- Company asset registerOne asset table with type, holder, place, state and value, plus totals per employee.
- Asset types & technical specsCustom categories with an icon and a technical-field template (brand, model, serial) per type.
- Asset assignment & lifecycleAssign an asset with delivery and return dates, track its state and its real movement history.
- Asset location trackingSites organized into rooms with a dedicated stockroom; assets at customers stay tracked with an address.
- Rentals, warranties & expiry alertsTracks rentals and warranties with automatic alerts on expiries and returns, lead time is yours to set.
- My assigned resourcesEmployees see their own assets and expected return dates, never costs, suppliers or colleagues' history.
- Asset requestsEmployees submit asset requests; managers take them in charge, complete or decline them from one queue.
Questions we actually get asked.
- What happens when someone leaves and the laptop never comes back?
- They stay on the list of who is holding what until it does. Switching a person off does not clear what is against their name, and Duckday will not let you erase them while something of yours is still out there. It will not chase them for you, but it will not quietly forget either.
- Can we open this to staff without showing them what things cost?
- Yes. The employee's own view carries no value, no supplier and no rental contract at all, so there is nothing to leak. Both self-service accesses stay switched off until you decide to grant them.
- And if the equipment sits at a customer's site for months?
- A customer is one of the three places an asset is allowed to be, so the register shows it as being at that customer rather than as missing. The return date is watched the same way, and that customer cannot be deleted from your records while your equipment is still there. The reminder goes to your inventory people, though: there is nobody at the customer for Duckday to warn.
Works with
- Sales invoicingElectronic invoices to the Italian SdI, proformas, numbering series and the payment schedule.
- Purchase cycleSupplier invoices read from their XML, allocated to a job, paid with a real CBI bank file.
- Purchase ordersOrders numbered on confirmation, each keeping the conditions it went out with.
Tell us how you work today.
There is nothing to prepare. Half an hour on how your company runs — who tracks the hours, how an invoice comes together, when you find out whether a commessa made money — and we tell you which modules would fix it and what a quote looks like.